Members & invitations

Invite, edit, deactivate, and manage organization members in Settings → Teams: single invites, CSV bulk import, roles, and invitation lifecycle.

Overview#

Organization membership is managed from Settings → Teams. Only Admins see this tab. From there you invite people, assign a Studio role, edit profiles, and deactivate accounts when someone leaves.

For what each role can do, see Roles & permissions.

Open Teams settings#

1. Open Settings (profile menu or gear)
2. Under Admin, select Teams
3. Use the Users and Invitations tabs

URL: /settings?tab=teams.

Invite a member#

1. Open Settings → Teams
2. Click Add user (or equivalent invite action)
3. Fill in:
   • Email (required)
   • Name
   • Role — Admin, Builder, Runner, or Reviewer
   • Optional: phone, job title, department
   • Authentication method — email/password (Studio sends the invite) or SSO (identity provider)
4. Choose whether to send the invitation email
5. Confirm

Bulk import (CSV)#

For larger teams:

1. Open the bulk import action in Teams
2. Download the CSV template
3. Fill rows with user details and roles
4. Upload the file
5. Optionally send invitation emails in bulk

Use bulk import when onboarding a department or migrating from another tool.

Invitation lifecycle#

Pending invites appear under the Invitations tab.

Status	Meaning
Pending	Invite sent, user has not joined yet
Accepted	User joined the organization
Expired	Invite is no longer valid

From the invitations list you can:

• Resend the invitation email (respects the original auth method)
• Revoke a pending invite (removes the pending user)

Manage existing members#

On the Users tab:

Edit profile#

Admins can update a non-admin member’s name, phone, job title, and department. Members can edit their own profile fields from Profile; the role stays read-only.

Change role#

1. Open Manage roles for the member
2. Select the new single role
3. Save

Safety rules apply: you cannot demote yourself from Admin, modify another Admin, or remove the last Admin. See Roles & permissions.

Deactivate / reactivate#

• Deactivate a non-admin member when they leave — they lose access immediately
• Reactivate a deactivated account if they return

You cannot deactivate yourself or another Admin.

My profile#

Any signed-in user can open Profile to:

• Edit phone, job title, and department
• See their current role (read-only)

Admins manage role changes from Settings → Teams, not from the member’s profile screen.

Best practices#

• Apply least privilege: prefer Runner or Reviewer when someone only needs to run or approve
• Audit the member list periodically (for example quarterly)
• Deactivate access on the day someone leaves the team
• Prefer SSO for Enterprise orgs so joiners authenticate via your identity provider

Next steps#